As a practitioner at DHS, you will receive an employee number and electronic access.  This access will be requested through the Department of Medicine during the onboarding process, and will include an Outlook work email account.

Additional security features:

• Multifactor Authentication (MFA) for off-campus access and third-party clinical applications.
• Microsoft Mobile Application Management (MMAM) for use of DHS data on personal devices.

Employee Number

Your employee number is a six digit number preceded by a “c” or “e”.  Keep this safe.  You will keep this for the duration of your service at DHS.

HOSTED Password

Your password is tied to your employee number.  It may be called your HOSTED, network, active directory, Windows, or ORCHID password.  That is because it is shared among these different applications, including Windows, Outlook email, and ORCHID.  Keep this secure!  You will be required to change your password periodically.

Please note, you may have a different password for Affinity, eConsult, or MedHub.

Multifactor Authentication (MFA)

MFA is required for certain applications, including:

• Remote ORCHID access
• Remote and mobile Outlook email access

Microsoft Mobile Application Management (MMAM)

MMAM increases security when using your personal device for DHS Microsoft Office applications such as Outlook and Teams.

Starting October 14, 2020, when using a Microsoft Office application (e.g. Outlook, Teams, Word), you will need to do the following:

1. If using an Android device, download and install the “Intune Company Portal” app.  Do not log into this app. Just exit the app and move on to the next step.
2. Upon accessing DHS data in a Microsoft Office app, you will be asked to create a six-digit PIN for DHS data.  You may also apply facial recognition if your device allows.
3. Restart the app and enter the PIN you just created to continue using the app with DHS data.